Privacy and Confidentiality – Terms of Use

LawHub Privacy and Confidentiality Policy and Website Terms of Use

This Privacy and Confidentiality Policy (“Policy”) explains how LawHub, managed by Christina Marsellou, collects, stores, and uses personal and confidential information (“Personal and Confidential Information”). This includes data about clients, contacts, suppliers, job applicants, and visitors to the LawHub website at www.lawhub.cy.

Throughout this Policy, “we,” “us,” and “our” refer to LawHub and Christina Marsellou, while “you” and “your” refer to our clients, contacts, suppliers, job applicants, and website visitors.

This Policy is an important document, and we recommend that you read it carefully and keep a copy for future reference. By engaging with LawHub, interacting with our services, or contacting us, you agree to the uses of your Personal and Confidential Information as described in this Policy, unless you notify us otherwise in writing.

How to Contact Us

If you have any questions about how we collect, store, or use Personal and Confidential Information, please contact us using the details below:

• Write to us at: 78A Constantinou Kalogera, 6021 Larnaca, Cyprus
• E-mail us at: info@lawhub.cy

What Personal and Confidential Information Do We Collect?

From the initial point of contact through to the provision of our services, we may collect various types of Personal and Confidential Information about you. The types of information we may collect, store, and use include:

• If you are a client (or prospective client) of LawHub: We may collect, store, and use your personal and professional contact details to communicate with you, as well as contact details for any organization you represent. We may also hold confidential information related to the matters you instruct us on, along with your bank account or payment details to manage our fees or any payments to or from our client accounts. Additionally, we may hold the information described in the “If you are a contact of LawHub” section below.
• If you are a supplier (or prospective supplier) to LawHub: We may collect, store, and use your personal and professional contact details for communication purposes, as well as contact details for any organization you represent. We may also hold confidential information about the services you supply to us, as well as your bank account or payment details to manage our payments to you. Additionally, we may hold the information described in the “If you are a contact of LawHub” section below.
• If you are a contact of LawHub: We may collect, store, and use your contact details, copies of email, postal, or other correspondence between you and us, and any voicemail recordings you choose to leave. We and other members of LawHub may also hold details of your contact preferences, such as subscriptions to legal updates, news about events we organize or participate in, or information about LawHub and the services we provide.
• If you are a job applicant: We may collect, store, and use your contact details, copies of your job application, curriculum vitae, and cover letter, as well as any references provided or obtained, for processing your application and for general recruitment and selection purposes.
• If you are a website visitor: We may collect, store, and use certain limited information relating to your use of the LawHub website to better understand the types of visitors browsing our site and to improve our website’s offerings. Apart from information you voluntarily submit to receive communications from LawHub, the information we collect about website visitors does not enable individual identification, is processed only in anonymized, aggregated form, and will be used solely for website analytics purposes as described in the “Website Cookies” section below.

We collect your Personal and Confidential Information through various means, including via our website, email correspondence, and direct contact. As a client, we may collect your information through materials you provide to enable us to deliver our services. As a supplier, we may collect your information through materials you provide related to the services you offer us.

How Will We Use Your Personal and Confidential Information?

The use of your Personal and Confidential Information by LawHub will depend on your relationship with us. For example, if you are a client, we will use your information to provide our services to you.

Examples of how we use the Personal and Confidential Information we collect include:

• For contact and communication purposes: We may use your contact information and preferences to send you legal updates, news about events, and other information about LawHub and our services. We will not send you marketing communications if you have opted out. You can specify your contact preferences by notifying us using the contact details provided above.
• To provide our services to clients: We may use Personal and Confidential Information to provide services to our clients. Unless instructed otherwise in writing, we will assume that we may use and disclose your information as necessary to provide our services (including as described in this Policy and our terms of engagement).
• To receive services from our suppliers: We will use suppliers’ Personal and Confidential Information to receive services. Unless instructed otherwise in writing, we will assume that we may use and disclose your information as necessary to receive and review the services provided.
• To collect our fees or costs in connection with legal enforcement: We will use your Personal and Confidential Information to agree on payment arrangements and to collect fees and costs in connection with legal enforcement.
• To make payments to our suppliers: We will use suppliers’ Personal and Confidential Information to agree on payment arrangements and to make payments.
• For recruitment and selection purposes: If you apply for a position with LawHub, we will use your Personal and Confidential Information to process your application and for general recruitment purposes. If you are successfully recruited, the information you provide will be stored in your personnel file.
• For website analytics purposes: We may collect, store, and use limited information relating to your use of the LawHub website to understand visitor behavior and improve our website. Information collected about website visitors does not enable individual identification, is processed only in anonymized, aggregated form, and will only be used for website analytics purposes as described in the “Website Cookies” section below.

Who Else May Have Access to Your Personal and Confidential Information?

Occasionally, LawHub may need to share your Personal and Confidential Information with third parties. If you provide us with Personal and Confidential Information as a client, we will assume, unless instructed otherwise in writing, that we can disclose your information as necessary to provide our services, as required by law, or as described in this Policy and our terms of engagement.

Specific circumstances where we may pass your Personal and Confidential Information to third parties include:

• Events: We may need to share your information (e.g., name, company, occupation) with third parties managing an event. In such cases, the information will only be used for that specific purpose.
• Business partners, service providers, and affiliated third parties: To provide our services, we may share your information with business partners, professional advisers (e.g., accountants, auditors), service companies, external service providers, and overseas counsel. Our external service providers currently cover support services such as IT, event management, document production, research, secretarial services, and facilities management.
• Disclosures required by law or regulation: In certain circumstances, we may be required to disclose your information under applicable law or regulation, including to law enforcement agencies or in connection with legal proceedings.
• Publicity: Unless advised otherwise in writing, you consent to the disclosure of our involvement as your legal advisors for publicity purposes. We may also provide a general description of the work we’ve done for you or a more detailed description if this information is public or you consent to it.

Monitoring for Quality Assurance and Training

LawHub strives to ensure the highest possible standard of legal services. To achieve this, we may monitor telephone and email communications between our employees and third parties for quality assurance, training purposes, or as otherwise permitted by law.

Monitoring will be conducted in compliance with applicable laws, and we will continue to protect the confidentiality of your communications as outlined in this Policy.

How We Look After Your Personal and Confidential Information

We have implemented what we believe to be appropriate technical and organizational security measures to protect your information against unauthorized or unlawful use, and against accidental loss, damage, or destruction.

We have strict confidentiality agreements (including data protection obligations) with our third-party service providers.

Website Cookies

The LawHub website uses Google Analytics (www.google.com/analytics) for website analytics purposes, which helps us understand how visitors use our website. Google Analytics uses cookies—small text files placed on your computer that store certain limited information about you. These cookies do not enable individual identification and are used only for website analytics.

Additionally, the coding language used by the LawHub website utilizes session cookies, which are deleted each time you close your browser. These cookies do not store any information about the visitor once the browser is closed.

For more information about cookies, we recommend visiting www.allaboutcookies.org.

If you wish to delete cookies, you can change your browser settings to reject them. The method varies from browser to browser, so please refer to your browser’s “Help” menu for details. Please note that refusing cookies might impair some functionality of the LawHub website.

The cookies we use on the site include:

• Analytics cookies:  are Google Analytics cookies used to collect information about how visitors use the site. The information is collected anonymously and used to report on visitor numbers, the pages they visit, and where they come from. More information is available here.
• Functional Cookies:  are issued by the programming language the website is written in and contains a unique ID to help recognize when an anonymous user attempts to log in. This cookie contains no personally identifiable information.

If you wish to disable cookies entirely, you may do so in your web browser settings, typically under privacy options.

Updates to This Policy

This Policy was last updated on September 1st, 2024. Please note that we may update this Policy from time to time for legal, business, or operational reasons. Any significant changes to this Policy will be highlighted on the LawHub website.

Links to Other Websites

The LawHub website may link to unaffiliated third-party websites. Please note that LawHub is not responsible for the content or privacy practices of any third-party websites. You should carefully review the privacy policy of any third-party website you visit to understand how your information may be collected, stored, and used.

Website Terms of Use

The material on the LawHub website is provided for general information purposes only and does not constitute legal or professional advice. You should consult a qualified lawyer on any specific legal matter. LawHub takes reasonable care to ensure the accuracy and completeness of the materials and information on this website. However, no warranty or representation is made that they are free from inaccuracies or omissions, and we accept no responsibility for any loss or damage arising from reliance on information contained on the LawHub website or linked websites. All liability is excluded to the fullest extent permitted by law for any loss or damage (whether direct, indirect, or consequential) arising in connection with the use of or reliance upon any materials and information appearing on this website. No communication or information contained on the LawHub website should be construed as an invitation or inducement to engage in investment activity. Conducting activities through the LawHub website does not establish an attorney-client relationship. You may reproduce materials available on the LawHub website for personal use and non-commercial distribution. All copies must include the copyright notice.

Applicable Law

This disclaimer is governed by the laws of Cyprus.